FIRST Global takes your privacy seriously. As a nonprofit and a mission-driven youth-serving organization, we are compelled to understand who we are serving, how our programs are performing, and make improvements so that we can achieve our goals of making FIRST Global accessible to youth who want to be part of the fun, exciting and life-changing experience. Thus, we need to collect certain pieces of data from you to ensure we are meeting our goals and responsibilities as a youth-serving nonprofit organization.
We are a 501(c) (3) non-profit organization and are exempt from compliance with the United States Children’s Online Privacy Protection Act (COPPA). Nevertheless, we choose to protect the privacy of children under the age of 13, residing outside of the European Union, within the spirit of COPPA, and those residing in the European Union as provided by the European Union General Data Protection Regulation (GDPR).
Youth under the age of 13 residing outside of the European Union, and under the age of 16 for youth residing in the European Union, are not permitted to create accounts or provide personal data on our Sites.
If we learn that we have personal data obtained directly from a child under 13 who resides outside of the European Union, or under 16 for those residing in the European Union, we will delete that data as soon as possible.
FIRST Global collects the following personal data for the uses explained in section 4:
Name, mailing address, email address, phone number, date of birth, gender, race, ethnicity, employer, allergies, dietary restrictions, your affiliations with FIRST Global partners, FIRST Global Alumni status, FIRST Global program history, secondary or emergency contacts, credit card information, and your Internet Protocol (“IP”) address. For youth participants, we also collect data on grade in school, graduation data, school name, and school identification number. (FIRST Global does not collect race or ethnicity data from residents of the European Union.)
We collect data when you provide it to us directly or indirectly through a third party and by “cookies” (as described in section 8, below). You may provide certain data to us when you: (a) register for any FIRST Global program or event; (b) subscribe to our newsletter; (c) send e-mail messages, submit forms, or transmit other information by telephone or letter; (d) order products; (e) submit your credit card or other payment information; (f) access certain forms or request information on our Sites; (g) visit other points on the Sites that state that such information is being collected; (h) attend a FIRST Global event or a FIRST Global Affiliate/Operational Partner activity; (i) apply for a grant through a third party vendor; (j) register for housing for a FIRST Global event or for the FIRST Global Challenge through a third party vendor; (k) complete a paper consent and release form; and/or (l) make a donation to FIRST Global.
When you engage in certain activities on any of our Sites, we may ask you to provide data by filling out and submitting an online form. Depending upon the activity, some of the data may be mandatory and some may be voluntary. If you do not provide the mandatory data with respect to a particular activity, you may not be able to engage in that activity.
By entering personal data into FIRST Global Sites or providing it to FIRST Global (directly or indirectly through third parties), you agree to allow FIRST Global to collect and use the data for the following purposes:
FIRST Global will retain your data for as long as needed or permitted to fulfill the purposes and uses described in this Policy. When we no longer need your data, and there is no need to keep it to comply with our legal obligations or protect our legal rights, we will either delete it from our systems or depersonalize it so we cannot identify you.
FIRST Global does not rent or sell data to others. We may share personal data through secure data processes with local FIRST Global representatives (FIRST Affiliate/Operational Partners, Regional Directors, and organizations who implement FIRST Global programs locally), employers (when permission is given), vendors, services providers, and other third parties (collectively, “Service Providers”) who are acting on our behalf to help operate our Sites, handle communications, implement, manage or evaluate FIRST Global programs and events, or complete transactions you request. For example, we must release your credit card information to the card-issuing bank to confirm payment for products and services purchased on our Sites; release your address information to the delivery service to deliver products that you order; and provide order information to third parties that help us provide customer service.
FIRST Global uses technical and organizational measures to protect data including, but not limited to: conducting third-party security audits, firewalls, maintaining security patches on external systems, a log auditing system to identify breaches, and ensuring that all web connections are over HTTPS. Access to personal data is available through your user identification and password selected by you. This password is encrypted. We recommend that you do not divulge your password to anyone and no one at FIRST Global or who represents FIRST Global will ever ask for your password. In addition, your personal data resides on a secure server to which only select FIRST Global personnel and Service Providers have secure access.
You may opt to display personal data in community-based sites such as Forums, Team/Event Finders and FIRST Global social media sites (e.g., Facebook, Twitter, Instagram, Linked-In, Snapchat, Twitch). Personal data submitted to these areas can be read, collected, or used by other users, and could be used to send you unsolicited messages. We are not responsible for the personal data you choose to submit in these public areas. You are solely responsible for maintaining the confidentiality of your password and account information. Please be careful and responsible whenever you are online.
Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. While we strive to protect your personal data, you acknowledge that: (a) there are security and privacy limitations of the Internet that are beyond our control; (b) the security, integrity, and privacy of any and all information and data exchanged between you and us through our Sites cannot be guaranteed; and, (c) any such information and data may be viewed or tampered with in transit by a third party.
When you use any of our Sites, we may store cookies on your computer in order to facilitate and customize the experience. A cookie is a small data text file, which a website stores on your computer’s hard drive (if your Web browser permits) that can later be retrieved to identify you to us. Our cookies store randomly assigned user identification numbers, the country where you are located, and your log-in name to welcome you back to a Site. Our cookies: (a) make your use of our Sites easier; (b) make our Sites run more smoothly; (c) track authenticated users visiting our Sites; and (d) help us to maintain secure Sites. You are always free to decline our cookies if your browser permits, but some parts of our Sites may not work properly in that case. You can at any time use your browser setting to delete cookies from your system. We may use an outside company to display information on our Sites. As part of their service, they will place a separate cookie on your computer. Except as provided herein, we will not provide any third-party with any of your personal data about your transactions with or through FIRST Global. We and third parties we hire will collect and use data about you, such as your IP address, browser type, the server your computer is logged onto, the area code and zip code associated with your server, and whether you responded to particular information.
FIRST Global may offer online training materials. The training materials may contain original and copyright-protected works of FIRST Global and others. Our Sites also contain forums where training materials are posted and where users may submit their own comments, opinions, and images (“Submissions”).
By making a Submission to or through one of our Sites, training materials, related forums, blogs, or FIRST Global Media, you grant FIRST Global an unrestricted, irrevocable, worldwide, royalty-free license to use, reproduce, display, blog, publicly perform, transmit and distribute such Submission (except to the extent it contains personal data), alone or as part of other works, in any form, media, or technology whether now known or hereafter developed.
You warrant and represent that you shall not transmit, post or upload any Submission that is, in whole or in part, libelous, scandalous, inflammatory, discriminatory, defamatory, false, threatening, vulgar, obscene, pornographic, profane, abusive, harassing, invasive of another’s privacy, hateful or bashing, aimed at gender, race, color, sexual orientation, national origin, religious views or disability, or otherwise unlawful, or that violates or infringes on the privacy, publicity, intellectual property, proprietary, or contractual rights of any person or entity. By posting pictures of others, you warrant and represent that you have those persons’ (or if the person is under the age of majority, the person’s parent or guardian’s) consent.
FIRST Global does not warrant or represent the truthfulness, accuracy or reliability of any content, information or material contained in any Submission. Your reliance on any Submission shall be at your own risk.
Users of our training materials, Sites and related forums agree at all times to abide by legal protections and a professional honor system. Users agree that in downloading, using or referring to the contents of any document included in the training materials, Sites or related forums (whether in writing or verbally), they will give full attribution to the author.
You have the ability to access and edit the personal data you provide to us. Data may be changed by logging into your FIRST Global user’s account, or by requesting a change in writing. Requests in writing should be sent to firstname.lastname@example.org.
Please include your name, address, e-mail address, and/or phone number when you contact us regarding an update or correction to data. We reserve the right to confirm your identity before updating or correcting personal data. We encourage you to promptly update your personal data if it ever changes.
We may, from time to time, use your name or email to send you information regarding our programs, services and related opportunities as outlined in section 4.
If you do not wish to receive email from FIRST Global you may “opt-out” of receiving these communications by exercising your right to “opt out” by using the unsubscribe feature in the email or sending us an e-mail at email@example.com.
You also have choices with respect to cookies, as described in Section 8. By modifying your browser preferences, you generally have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject all cookies, some parts of our Sites may not work properly.
You may request that your personal data at FIRST Global be deleted, by emailing firstname.lastname@example.org. You will need to provide your name, email address and/or phone number at the time of your request. We reserve the right to confirm your identity before taking any action to delete your data. FIRST Global will assess each request to be forgotten on a case by case basis to determine the extent to which data can be deleted. In some cases we will remove personal data from your record but may retain de-identified information using processes such as pseudonymization. In some cases, such as when data has been collected as part of the Consent and Release forms or youth protection screening, personal data cannot be deleted.
You have the right to receive a copy of the personal data you have provided to FIRST Global in a machine readable format by emailing email@example.com.
Because we are a global organization, FIRST Global may share your personal data with FIRST Global representatives (FIRST Global Affiliate/Operational Partners, Regional Directors, and organizations who implement FIRST Global programs locally) in other countries in order to carry out the activities specified in this policy. By submitting your personal data to FIRST Global through FIRST Global Sites, or in connection with your interactions with FIRST Global offline, you consent to such transfers and to the processing of this information in other countries.
Users who reside in California and have provided their personally identifiable information to us may request information about our disclosures of certain categories of personal identifiable information to third parties for their direct marketing purposes. Such requests must be submitted to us at firstname.lastname@example.org. Within thirty days of receiving such a request, we will provide a list of the categories of personal identifiable information disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, along with the names and addresses of these third parties. This request may be made no more than once per calendar year. We reserve our right not to respond to requests submitted other than to the address specified in this paragraph.
This section applies to all donor-related information received by FIRST Global, both online and offline, from any donor.
FIRST Global collects and stores donor information including name, address, email address, phone number, and donation amounts. Unless authorized by the donor or mandated by law, FIRST Global will not sell, share or trade our donors’ personal data with any other entity, nor send mailings to our donors on behalf of other organizations. The only exception would be if the donor notified us that the donor’s employer will match the donation and the donor requests that we reach out to obtain the matching gift, in which case we may disclose the donor’s contact information (name, postal address, email address and telephone number) and donation information (donation amount and supported projects) to the employer. We are not responsible for the privacy practices of donors’ employers. For more information regarding the handling of information by an employer, please refer to the employer’s privacy policies.
To the extent donations are processed through a third-party service provider, our donors’ information will only be used for purposes necessary to process the donation.
Accepting any contribution, gift, or grant is at our discretion, and will only be accepted and used if it is in line with the purpose and mission of FIRST Global. In some cases, a FIRST Global team may raise more money than it needs, in which case the funds will be allocated for supporting the FIRST Global event and mission.